In this article, we describe how to begin professional letters and business emails using this greeting, explain when and where you can use this phrase and discuss other salutations to consider in its place. There are several appropriate business greetings you can use, and the phrase 'To Whom It May Concern' is one of the most common. Using an appropriate and professional salutation sets the tone for the rest of the letter's subject matter and shows the recipient that you understand the basic rules of business etiquette. If you are going to use this phrase, make sure you always capitalize it and add a colon and space after it, before writing the first paragraph.It is important to include a suitable greeting at the beginning of business correspondence, such as a cover letter for a job opening or an email for a sales inquiry. To whom it may concern – Capitalized or not? Lora Smith for the open position as an IT technician in your company. Formal complaints lodged with a business Example: To Whom It May Concern:.This outdated salutation is appropriate for emails or letters when you don’t know who will read it, such as: This salutation is great for messages addressed to many people, such as newsletters or meeting announcements. Example: Dear Accounting Department / Dear Office Manager

If you can’t find the contact name, the least you can do is address the person’s role or the correct department. Use this simple greeting if you’re sending a cover letter or writing directly to someone. So, here are a few better options you may want to consider. Whether that’s a hiring manager, co-worker, or subscriber, addressing your letter or email properly can show that you cared enough to find the relevant person. In most situations, sending an email or letter with the greeting “To Whom It May Concern” can indicate laziness or a lack of concern to spend some time researching the person you need to reach.

Yet, it’s completely appropriate to use it in a few situations, so let’s find out more about it. In fact, using it in the wrong situations can leave a negative impression on the person receiving the letter or email. It’s an outdated salutation that sounds out of place in this century. When you use the phrase “To Whom It May Concern” it can make you sound ancient and offensive.